Nomination notice

Nomination of candidates for election to the Board of Trustees, Council and Main Boards of the Institution of Engineering and Technology.

Listed below are the candidates proposed by the Board of Trustees to fill the vacancies for Deputy-President, Vice-President, and Ordinary Member of the Board of Trustees that will arise on 30 September 2009. Subject to the conditions laid down in Bye-law 65(c) members may nominate other qualified persons to fill the vacancies. The requisite qualifications and procedures are set out in the extract from the Bye-laws below. Nominations should be sent to me before 17 April 2009.

The Board of Trustees has agreed a statement of the skills, knowledge and personal characteristics required of Trustees and Board members. These are printed below.

Members are also invited to nominate candidates to fill the vacancies for members of Council, the Global Operations Board, the Knowledge Management Board, the Membership and Professional Development Board and the five Regional Boards that will arise on 30 September 2009. There are 22 vacancies for members of Council (see table opposite) and 1 vacancy for each of the Main Boards and Regional Boards. Membership of Council and the Boards is open to all categories of IET membership. Members of Regional Boards must be resident in the region. Nominations must otherwise follow the conditions of Bye-law 65(c) and should be sent to me before 17 April 2009.

A list of members of the present Board of Trustees, Council and Main Boards is shown below. The five Regional Boards (Americas; Asia Pacific; Europe, Middle East and Africa; Great Britain and Ireland; South Asia) have not yet been formed.

A full list of candidates for election, with biographical details and ballot papers, will be posted to members entitled to vote later in the year. Clause 17 of the Rules of Conduct states that members standing as candidates for election to any Board or Committee of the Institution shall not undertake, or permit to be undertaken on their behalf, organised canvassing by means of circulars or otherwise. However, the Board of Trustees has agreed that members standing for election may present their candidate statements on a dedicated IET Discussion Forum, without limitation, and their supporters may make statements on that Forum in support of candidates.

by order

Mr Robin W McGill

Chief Executive & Secretary

7 March 2009

Deputy President - one vacancy

Dr M J Short BA, Vice President R&D, Telefonica O2 Europe, Slough, UK

Vice-Presidents - two vacancies

Professor A Hopper CBE FRS FREng BSc PhD, Professor of Computer Technology and Head of the Computer Laboratory, University of Cambridge, Cambridge, UK

Professor W T Webb FREng BEng MBA PhD, Head of R&D, Ofcom, London, UK

Ordinary member of the Board of Trustees - two vacancies

Mr J G P Scott BSc(Eng), Consultant, KEMA Consulting, London, UK

Professor S Williamson FREng FCGI, Deputy Vice-Chancellor (Research & Innovation), University of Surrey, Guildford, UK

Eur Ing C K J Wong MSc MPhil, Chief Telecommunications Engineer, Hong Kong Police Force, Wanchai, Hong Kong SAR

Board of Trustees (until 30 September 2009)

The Board of Trustees is the governing body of the Institution.

President

* Mr C M Earnshaw FREng BSc

Deputy Presidents

+ Dr N J Burton BSc(Eng) PhD

* Professor C M Snowden FRS FREng

Vice Presidents

+ Mr H V Bell BSc

* Mr B P S Brooks BSc(Eng) FCGI

† Dr D Byrne OBE BSc MBA PhD

+ Dr N F Chin BSc MSc PhD

* Dr M J Short BA

† Mr A J Watts BSc

Ordinary Members

† Professor C S Aitchison BSc ARCS

+ Miss M G Fitzgerald BA/BE

* Professor M Petrou FREng BSc PhD

* Mr C H Porter BSc(Eng)

+ Eur Ing A D Stringer BEng

† one casual vacancy

Council (until 30 September 2009)

Council is a consultative body providing strategic advice and member feedback to the Board of Trustees.

Chairman of Council

* Professor R F B MacLaren BSc

Deputy Chairman of Council

* Mr K G Parr BA

Ordinary Members

† Mr E N Baines BSc MA

* Dr K Bean BEng PhD

+ Mr C A Billowes DFH

† Dr L C Campbell BSc MSc PhD

† Mr A J Casey MSc

* Ms A S K Chan BE

† Mr T K-C Chan MSc

* Mr C S Chang BSc MBA

+ Professor C W Davidson BSc PhD

* Mr H T Dearden BSc

† Mr P G Dias-Lalcaca BSc

† Dr D G Dorrell BEng MSc PhD

* Mr A Franklin MEng

* Miss M F Grabovac BE/BA GradDip(SysEng) MEng

† Dr S D Hart MEng PhD

† Mr K C I Hsu BEng MPhil

† Dr S Johnstone BSc PhD

+ Mr F Lewis BSc

† Mr R McMurtrie DipEE

* Eur Ing S A Miles MEng

† Dr J T Ong BSc(Eng) MSc PhD DIC

* Mr K G Parr BA

† Mr S Payne BE/BCS

* Mr F L Pitt

* Mr J M Reid

† Mr C G Steel

† Lt-Col J M Sweetman BSc(Eng)

† Mr P A Symington

+ Eur Ing Professor P J Tavner MA PhD

* Dr R Vigna Kumaran BEng PhD

* Mr K T G Wai BEng MBA MAArbDR

† Professor W T Webb FREng BEng MBA PhD

* Mr O C Wells MEng

+ Mr S Yacoob BSc

Past Presidents

+ Mr J N Loughhead BSc(Eng) MSc DIC FCGI

* Sir Robin Saxby FREng BEng

Together with the Trustees and members appointed by the Main Boards.

Global Operations Board (until 30 September 2009)

Responsible to the Board of Trustees for the delivery of IET operations.

Chairman

Dr N F Chin BSc MSc PhD

Vice Chairman

Mr G Wu BEng MSc MBA

Ordinary Members

+ Mr M P F Bull BEng BSc

+ Mr H R Egbert BASc(EE)

* Dr S D Hart MEng PhD

† Mr T T Hlaing MEng

† Mr M G Thomson BE ME

* Mr N Ward BSc(Eng)

Knowledge Management Board (until 30 September 2009)

Responsible to the Board of Trustees for the planning and implementation of the IET's knowledge management strategy.

Chairman

Dr D Byrne OBE BSc MBA PhD

Vice Chairman

Mr R S R Mair LLB

Ordinary Members

+ Mr O O Adeyemo BSc

† Ms K Bellingham BA MSc

+ Mrs J M Brownsword MEng

† Professor S P Chowdhury

* Dr S J Galloway BSc MSc PhD

* Mr J E Sheppard MEng

Membership and Professional Development Board (until 30 September 2009)

Responsible to the Board of Trustees for the planning and implementation of the IET's membership and professional development strategy.

Chairman

Mr A J Watts BSc

Vice Chairman

Ms M D Richmond

Ordinary Members

* Mr T D Adekoya BTech

+ Eur Ing Dr A L Dowd BSc PhD

† Mr R E T Kissane BEng MSc RN

† Miss J W C Man BEng MSc(Eng)

* Mr M J Parr

+ Eur Ing C K J Wong MSc MPhil

 

* will retire from that office on 30 September 2009

+ will retire from that office on 30 September 2010

† will retire from that office on 30 September 2011

 

Extracts from the bye-laws

The Deputy-Presidents

61. The Deputy-Presidents shall be elected in accordance with Bye-laws 65 to 67. Those eligible to be elected shall be Honorary Fellows and Fellows and, unless the Board resolves to the contrary in any particular case, shall be either registered members or similarly qualified. A Deputy President shall hold office for two years, and shall be eligible for re-election for one subsequent term. Subject to Bye-law 68, no person shall hold the office of Deputy-President for more than four years in all.

The Vice-Presidents

62. The Vice-Presidents shall be elected in accordance with Bye-laws 65 to 67. Those eligible to be elected shall be Honorary Fellows and Fellows and, unless the Board resolves to the contrary in any particular case, shall be either registered members or similarly qualified. A Vice-President shall hold office for three years, and shall be eligible for re-election for one subsequent term, provided that at least one year shall have elapsed between the expiry of the first term of office and the start of the second. Subject to Bye-law 68, no person shall hold the office of Vice-President for more than six years in all.

Ordinary members of the Board

63. (a) Ordinary members of the Board shall be elected in accordance with Bye-laws 65 to 67.

(b) No person shall be eligible to be elected as an ordinary member of the Board unless he is an Honorary Fellow, Fellow or Member and, unless the Board resolves to the contrary in any particular case, has been active within the IET and is a registered member or is similarly qualified.

(c) An ordinary member of the Board shall hold office for three years or such lesser term as determined at the time of his appointment or election, and shall be eligible for re-election for one subsequent term provided that at least one year shall have elapsed between the expiry of the first term of office and the start of the second. Subject to Bye-law 68 no person shall hold the office of ordinary member of the Board for more than six years in all.

(d) An ordinary member of the Board shall not hold any honorary positions in the IET whilst they are an ordinary member of the Board.

Nominations for election of Deputy-Presidents, Vice-Presidents and ordinary members of the Board

65. (a) In each session of the IET, the Board shall consult widely, including with the Chairman of Council, to determine which duly qualified persons shall be nominated as candidates for election to fill the vacancies which will arise on 1st October next for Deputy-President, Vice-President and ordinary membership of the Board. The Council may also nominate candidates for election, in the manner described in the Regulations. Not later than 21st May the Chief Executive and Secretary shall send to each member of the IET, entitled to vote, a list of the candidates nominated.

(b) In nominating candidates to fill vacancies in the ordinary membership of the Board, the Board shall nominate more candidates than there will be vacancies.

(c) Members may nominate additional candidates for election to fill the vacancies specified in Bye-law 65(a). The name of each candidate must be supported by ten persons, each of whom shall be an Honorary Fellow, Fellow or Member. No person may support more than one candidate for each category of vacancy. Each nomination must be delivered in writing to the Chief Executive and Secretary not later than 28 days after the publication of the list of candidates, with the nominee's written consent to stand for election and to accept office if elected.

Ballot for election of Deputy-Presidents, Vice-Presidents and ordinary members of the Board

66. (a) Not later than 1st July each year, or such later date as the Board may determine, the Board shall send to each member entitled to vote a ballot paper, which may be in electronic form, containing the names of all candidates duly nominated to fill any forthcoming vacancies for Deputy-President, Vice-President or ordinary membership of the Board. The form and content of ballot papers shall otherwise be such as the Board shall prescribe.

(b) If the number of candidates nominated for any class of vacancy does not exceed the vacancies in that class, the candidates so nominated shall be deemed to be duly elected.

(c) The persons elected shall take office on 1st October next following the election.

(d) The Board may make, vary and rescind Regulations governing the conduct of the ballot provided that such Regulations are not inconsistent in any way with the provisions of the Charter and these Bye-laws.

(e) The result of the ballot shall be published. Details of the votes cast and the calculation sheets shall be published on the IET website.

67. If a person elected in accordance with Bye-law 66 should die or cease to be eligible to hold office before 1st October next, the Board shall appoint a duly qualified person to fill that vacancy, and the person so appointed shall serve as if duly elected.

Requirements for Trustees and Board Members

"The effectiveness of the Institution's Boards and Committees is enhanced by committee members, volunteers, non-members and staff working together and maintaining the highest standards of respect, trust and integrity" (From the IET Code of Conduct for Boards and Committees)

Skills, knowledge and personal characteristics

Leadership:

  • Demonstrates commitment to the vision, mission and values of the organisation;
  • Thinks and acts with the best interests of the stakeholders; understands their needs;
  • Understands the strength of the Institution's charitable objectives, and helps develop its business process and culture;
  • Remains focused and provides clarity for others in changing or unpredictable circumstances;
  • Creates an environment which shapes the culture of the organisation;
  • Demonstrates high ethical standards and integrity;
  • Offers appropriate contribution and makes considered judgments.

Strategic thinking:

  • Contributes actively and effectively to the Board in giving firm strategic direction;
  • Forecasts trends and developments that will affect objectives;
  • Introduces creative thinking;
  • Identifies future consequences of a wide range of issues and the change management necessary to respond;
  • Able to process information and find a clear way forward;
  • Analyses the viability of new ideas and products in relation to both short and longer term objectives.

Decision making:

  • Reaches conclusions based on a rational interpretation of the information available;
  • Keeps to the appropriate level of detail;
  • Weighs up the pros and cons;
  • Acts and reacts in a timely and flexible fashion to requests, issues, emails or other events, based on consideration of the dependent needs of others;
  • Develops practical solutions; has a 'can do' rather than 'won't do' approach; positive thinker; makes it happen;
  • Prepared to say 'no' when necessary and to respect priorities and resource constraints.

Communicating and influencing:

  • Anticipates and uses the most effective approach to influence people and situations;
  • Encourages and listens to the views and opinions of others;
  • Presents an articulate and persuasive oral argument;
  • Builds a network of effective relationships.

Representation and image:

  • Demonstrates loyalty;
  • Promotes and safeguards the good image and values of the organisation;
  • Represents the organisation at events and meetings as designated;
  • Abides by the equal opportunities policy;
  • Builds and manages external relationships in order to meet the needs of the organisation, its members and other stakeholders.

Business awareness:

  • Is competent in the use of financial reports to assist in business development;
  • Keeps abreast of relevant legislative and corporate governance issues;
  • Has knowledge of the engineering and technology community.

Team working:

  • Supports the formation of an effective partnership with the executive staff;
  • Challenges freely and constructively;
  • Accepts consensus decisions;
  • Is individually and collectively responsible for the decisions of the Board;
  • Attends and participates effectively at the Board meetings and attends or Chairs any Committee meetings as designated by the Board;
  • Connected to staff and volunteers; communicates openly; shares information and knowledge; networks internally and externally; persuades rather than pushes; involves colleagues and respects them;
  • Thinks and acts for the community, the team, the stakeholders and the customer ahead of themselves, works for the greater good - does not act selfishly or in own interest.

Self management:

  • Prepares adequately for meetings - reading papers and clarifying points in advance;
  • Demonstrates enthusiasm for and commitment to the work of the Board;
  • Respects confidences;
  • Responds to issues requiring action between meetings.

General:

  • Uses any specific knowledge or experience to assist the Board in reaching sound decisions;
  • Participates in other tasks that may arise from time to time as designated;
  • Keeps updated about the activities of the organisation and the wider issues which affect its work;
  • Should have experience in one or more of the sectors of interest to the Institution.
Person specification

Should be able to demonstrate as many as possible of the following skills:

  • Understanding and commitment to the Institution and its objectives;
  • An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship;
  • Integrity;
  • The ability to make good, independent judgments;
  • The ability to develop policy;
  • High level strategic thinking and vision;
  • Ability to assess performance;
  • Ability to think creatively;
  • Willingness to speak their mind;
  • Ability to work effectively as a member of a team;
  • Ability to influence, empower and where necessary lead a team.
Boards need skills and experience in the following areas

Essential:

  • Strategic leadership of a global organisation;
  • Governance and non-executive directorship;
  • Serving the public interest;
  • Strategic planning, and monitoring and evaluating performance in commercial and non-profit organisations;
  • Policy development;
  • Financial management;
  • Risk management;
  • Influencing stakeholders;
  • Public relations/communication/marketing;
  • Understanding of the international engineering and technology industry.

Desirable:

  • Legal;
  • Diversity;
  • Awareness of young person's issues.
Vacancies for Ordinary Members of Council

Candidates must state in which category they wish to stand.

No of vacancies
Category

4

Elected from the Membership at Large, resident in the UK, not Younger Members

2

Elected from the Membership at Large, resident in the UK, Younger Members

1

Elected from the Membership at Large, not resident in the UK, not Younger Members

1

Elected from the Membership at Large, not resident in the UK, Younger Members

4

Elected from Geographic Networks, resident in the UK, not Younger Members

2

Elected from Geographic Networks, resident in the UK, Younger Members

1

from Geographic Networks, not resident in the UK, not Younger Members

1

Elected from Geographic Networks, not resident in the UK, Younger Members

6

Elected from Technical and Professional Networks

Extracts from the Council Regulations

15.These criteria apply for all sources of elected members:

  • A candidate must be a current member of the Institution and be supported by ten current members;
  • The term of service is three years;
  • Council members are eligible for re-election from any one source for one subsequent term provided that at least one year shall have elapsed between the expiry of the first term and the start of the second;
  • Supporters cannot support more than one candidate;
  • Any member will be entitled to vote for a candidate from any source.

16. There are three sources for elected Council members - the Membership at Large, Geographic Networks and Technical & Professional Networks. The Membership at Large and the Geographic Network sources are sub-divided by geography (UK and non-UK) and by age (Younger Member i.e. 35 and under, and 36 and over).

  • Elected from the Membership at Large - this source of Council members is for those IET members who are not specifically active in Geographic or Technical & Professional Networks. Any IET member meeting the candidate criteria may be nominated;
  • Elected from the Geographic Networks- this source of Council members is for those IET members who are specifically active in any Local or Regional Network organisation, e.g. on committees;
  • Elected from the Technical and Professional Networks - this source of members is for those IET members who are specifically active in the Technical & Professional Networks organisations, eg on committees.

17. One third of the elected members of Council will retire each year resulting in 22 vacancies to be filled by ballots. The detailed election timetable and process will be published by the Council Secretary. Age, residency and any network activity requirements refer to 1 October in the year of election. Nominations must be delivered to the Chief Executive and Secretary in writing before the published deadline.

18. The election process will be transparent and the full voting figures and calculating sheets of ballots will be published. The ballot will be conducted by Electoral Reform Services Ltd using the Single Transferable Vote method. Members may vote by post or via the Internet.

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