Google Apps migration saves Taylor Woodrow �1m

Taylor Wimpey subsidiary Taylor Woodrow has transferred all its employees onto Google Apps Premier Edition in a move to introduce more mobility and flexibility to the company’s communications, in a move that the company says will save £1m in IT costs.

Taylor Woodrow's 1,800 employees will now use Google Apps applications at offices across its operations. The products are all hosted and managed by Google, saving the construction, facilities management and engineering services company the need to install any software or hardware on site.

“Many of our staff are highly mobile, with around 200 mobile technicians who spend most of their working day at construction sites and client premises,” says Rob Ramsay, Taylor Woodrow’s director of IT. “The ability to provide them with access on the move to email, documents, spreadsheets, and everything else that comes with Google Apps, is something that will help increase productivity.”

Taylor Woodrow has been using the Google Search Appliance to manage search and retrieval of documents on its intranet for over two years; but moving to Google Apps was also a financial decision, Ramsay reports: he claims that the business has saved approximately £1m because of the hosted nature of the technology and the fact that telephone, email, and Web support is included in the package.

Future costs are predictable because Google does not typically charge extra as new features are brought out to enhance the current line of products. Taylor Woodrow set up a Google Site to host online training documentation and videos for employees to familiarise themselves with Google Apps.

Taylor Woodrow has also deployed Google Message Discovery, which provides email security, content policy management, discovery, and archiving services to ensure that employee email is properly protected and retained.

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